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• Motion: Appoint Betty Flaherty as a member of the Endowment Committee.
• Motion: To create a voluntary position for monitoring Membership rolls.
• Motion: To disband the JSC since its work is now complete.
• Motion: To disband Transition Committee since its work is complete.
• Motion: Quorum shall be half of the 5 board members of each of the 7 committees, plus Chair, less any duplicate members less those with official regrets. Amended Motion: Official Board Quorum shall be 1/3rd official board members not including the chair, treasurer, or secretary.
• Motion: To create a new position on the Church Board. The position would be that of Past Chairperson. It would be a non-voting position.
  Duties: Act as a reference person to the Board on past and present church business. Use knowledge of past chairperson of TrinityUnitedChurch to help the new Church board. Chair meetings if Chair and Vice Chair are not available. Term of Position: Three years or until there is a new past Chairperson.
• Motion: Move that the Official Board approve 2010 operational budget as presented.
• Motion: To close the following funds: Capital Campaign = $0, Sunday School = $11.00, Washroom Fund = $0 and the end of the year.
• Motion: Amend the existing rent schedule.

Board Meeting - November 10 2009

Resolutions from that Meeting:

• Motion: That the Offical Board, acting on behalf of the Congregation, appoint Hugh Fairfield as an independent review of Trinity’s financial reports, records, and internal controls as outlined in United Church of Canada’s administrative manual.
  
• Motion: That remuneration policy for pulpit supply becomes as follows: base pulpit supply rate - $150 per event plus mileage chargeable at the minimum rate recommended as per United Church Policy.
  
• Motion: Undesignated donations and Bequests will be designated 50% to the General Fund and 50% to the Endowment Fund. The Endowment committee will be responsible for informing the donor; or the donor’s representative, of Trinity’s policy by communicating the policy and obtaining confirmation of acceptance of this policy.
• Motion: The church office advise any donor of an undirected donation that the policy of the church is that 50% be allocated to the Endowment Fund for a minimum of 10 years and 50% to the General fund and asking that the donor approve this allocation.

 Board Meeting - September 22 2009
Resolutions from that Meeting

• Motion: To allow Property Committee to pursue replacing Sanctuary Carpet for an approximate cost of $2,100.98
  
• Motion: To allow Property Committee to pursue installing hot water booster for downstairs kitchen.
• Motion: Provide name tags for congregation members.